A piece can look right in a photograph and still be wrong for the space. Before requesting a final quote, record how each item needs to fit the room, the other furniture and the route into the building.

This checklist helps owners, designers and procurement teams prepare a more complete brief. Final layouts and any applicable accessibility or building requirements should be reviewed by the project’s qualified design team.

Record the full dimensions of each item

Use a consistent unit of measurement and identify whether dimensions are finished overall dimensions. For seating, record overall width, depth and height as well as seat height. Include arm height when a chair needs to fit beneath a table or desk.

For casegoods, review the space required for doors and drawers to open. Identify adjacent walls, trim, outlets and other fixed elements on the drawings. Note any dimensions that still require a site check instead of presenting them as final.

Review chairs and tables together

A tabletop height alone does not describe the space available beneath it. Consider the underside, apron, supports and base position alongside the selected chair. Review arm clearance, legroom and the base footprint as a complete arrangement.

For bar or counter seating, send the actual finished counter height and relevant underside dimensions. Ask the supplier to review the proposed stool against those measurements. Avoid choosing a stool from a category name alone.

For booths, describe the whole installation

Mark the intended configuration, overall run, corners and surrounding furniture on a scaled plan. Identify whether the seating will be freestanding or installed against a wall and flag any wall conditions or fixed services that affect the design.

Include the tables that will be used with the booths. The relationship between the seat and table affects the way guests enter, sit and leave. Confirm final installation dimensions and responsibilities before approving custom production drawings.

Check the delivery route

Record the relevant loading access, door openings, corridors, corners and lift dimensions. Share restrictions on delivery times and any site procedures the delivery team must follow. Ask how the furniture will be packaged or assembled, because the delivered package may differ from the finished item’s dimensions.

For phased hotel renovations or multi-location restaurant projects, keep each destination’s access information separate. One location’s measurements should not be treated as confirmation for another.

Send a clear measurement brief

• A dated floor plan showing furniture locations and quantities.
• Product references and the dimensions required for each item.
• Finish and upholstery selections, with unresolved choices identified.
• Photos of relevant site conditions, labelled by location.
• A delivery-access checklist for the actual destination.
• A named contact responsible for confirming site measurements and drawing approvals.

A few well-documented details can make the next conversation far more productive. Explore CFS Hospitality’s hotel furniture or restaurant furniture, then share your plans and project requirements. Include your guestroom count, seating quantities or number of locations, along with the required delivery phases, so our team can review the scale and scope of your commercial project.